Project Management Tools: A Cost Benefit Analysis

As your small business develops, it is important to manage your growing workforce in a way that capitalizes on their contribution. Mismanaging employees can become a drain not only on their productivity but also on yours. Instead of searching through emails, texts, or meeting notes to remember what tasks you assigned and to whom, get a software program that keeps everyone on the same page. A system that allows you to assign projects and tasks to employees and track their progress is a priceless investment.

Below are a few project management tools that help grow businesses, evaluated by their cost and their benefits to get you started.


Cost: For the Basic package, which includes to-do lists and task coordination, you pay nothing. For team project planning and execution, get Premium for about $14 per month per person. The business package which allows for cross-functional work within organizations you will pay about $30 a month.

Benefits: Asana offers an intuitive project creation and maintenance system. You can create tasks and subtasks, each assigned to a different person. You can add due dates and select the status (in progress, approved, done, etc.) by each sub-task. It is one of the more basic options.

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Cost: There is a free option with Trello that offers unlimited lists and project boards; compared with these other options, this management program provides the most free features. The Business option is about $10 per person per month and offers prioritized customer service and extra storage. Lastly, the Enterprize option is for larger businesses offering a discounted price for a high volume of users.

Benefits: Trello allows the creation of multiple boards all set horizontally across your screen with tasks descending from the board topic. Tasks can be assigned to individuals who can click and drag their task cards to boards such as “in process” or “completed” based on their status. One task can be assigned to multiple people: within the task’s notes, those assigned to the task can check a box by their name under the headings such as “who has completed this task.” This is a pretty basic, no-frills management program for simple task tracking.

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Cost: Evernote has a free and a Premium option (about $8 a month) for personal use, but it only allows team collaboration and administration after you purchase the Business option for about $15 per month per user.

Benefits: As hinted by the name, Evernote is more of a note-taking software than a solely task-oriented platform. The various pages of notes you create will appear along the left side of your screen, with the title visible for easy access. The organization system is reminiscent of google docs and the notes themselves, likewise, of google documents. However, you can use features such as task checklists and timelines within the page of notes. Evernote is great for meetings as you can record audio, and the program permits you to upload photos to your pages of notes allowing you to capture concepts more thoroughly.

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Cost: The Basic setting is about $8 per user per month, $10 for Standard, $15 for Pro, Enterprise’s price is determined on a case by case basis. The levels of rankings allow for more board creation (alternative pages for task lists) ranging from one to 50. More advanced choices allow for calendar, chart, and time tracking features along with other benefits.

Benefits: Monday allows you to assign full boards or specific tasks to users, the tasks can then be categorized by the user or viewed as a complete program task list. It is simple to add notes and comments to individual tasks and mark each one’s status. Monday offers a highly unique-looking yet, intuitive and effective organizational system in which you can easily track individual users’ progress or entire projects.

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